How to Effectively Make an Offer and Initiate Pre-boarding?
Having completed the rigorous steps from initial screening to reference checks, the next critical phase in the hiring process is making a job offer and initiating pre-boarding activities.
This step is about recapping the process, celebrating the candidate's journey, and structuring an offer that is beneficial for both parties. Let's explore.
Objectives of Making an Offer:
The goal is to formally extend a job offer in a way that reaffirms the value the candidate brings to the organization, outlines the benefits and expectations, and makes the offer appealing to ensure acceptance. It's an opportunity to recap the entire hiring process, congratulate the candidate, and present a comprehensive offer that highlights the mutual benefits.
Example: The offer letter should not only specify the salary and job title but also emphasize growth opportunities, the organizational culture, and any unique benefits that differentiate your company, such as ESOPs (Employee Stock Option Plans), particularly if the candidate is transitioning from a non-startup environment.
Playing to Your Strengths:
Communicate your company's strengths effectively. If your company offers ESOPs or has unique work culture benefits, these should be highlighted, especially to candidates from different backgrounds.
Giving candidates the opportunity to conduct their own reference checks by meeting with future team members or spending a day at the office can also help solidify their decision to join your team.
Example: Invite the candidate to a team meeting or a casual office tour to help them feel a part of the team even before their first official day.
Handling Offer Acceptance and Rejection:
If an offer is accepted, pre-boarding activities should begin to integrate the candidate into the team smoothly. This might include scheduled catch-ups during the notice period, introductions to different team members, and involving them in high-level discussions about business and team developments.
If the offer is rejected, understanding the reasons behind the decision can provide valuable insights into improving future hiring practices.
Example: If a candidate declines the offer due to better compensation elsewhere, this could prompt a review of your compensation packages compared to industry standards.
Takeaway:
Making an effective job offer and initiating pre-boarding are crucial for sealing the commitment from a new hire and ensuring they start their new role with a positive outlook. These steps allow for a seamless transition and help the candidate feel valued and excited about their future with the company.